RentPPM will provide reasonable accommodations and modifications for qualified individuals, persons with disabilities, as defined by law. Accommodations are changes to our rules, policies practices and procedures. Modifications are changes to the physical structure.

All requests for reasonable accommodation/modification must be in writing to be considered. The following is what RentPPM considers after receiving a written request for a reasonable accommodation or modification.

Is the individual (or the intended tenants of the housing) which is the subject of the request, qualified?

Management will review your request to determine if the individual is a person with a disability as defined by law.

Is the request for an accommodation or modification necessary?

Your request will be reviewed by Management to determine if the request pertains to the disability and is necessary. Confirmation of your disability may be requested to be provided by a medical health professional.

Would the requested accommodation or modification impose an undue financial or administrative burden? Who pays?

RentPPM will not approve any accommodation or modification that imposes an undue financial or administrative burden to the company. Reasonable modifications of the existing premises, once approved, will be permitted at the disabled person’s expense. Accommodations, exceptions in rules, policies, practices and services, if approved, will be at RentPPM’s expense.

Would the requested accommodation or modification require a fundamental alteration in the nature of our operation?

RentPPM will not ask about the nature or severity of the disability in question. RentPPM will only consider whether or not the request is ‘reasonable’ in terms of cost and alteration of our property and/or policies. We may ask questions which will clarify what it is about the policy, practice or procedure that serves as a barrier so that we may offer an alternative ‘solution’ if the requested accommodation is not ‘reasonable’. We will not attempt to determine whether or not the request is necessary for the individual(s) in question. That is up to the individual and their advisors.

Following are draft forms which serve two purposes:

1. Determine that an individual (or the prospective tenants) are qualified under the law for a reasonable accommodation/modification, and

2. Verify that what is being requested is consistent with the needs associated with the individual(s) and their disability.


I qualify as an individual with a disability as defined by federal and state fair housing laws. You have a policy that prohibits ________ in your building located at_________. Because of my disability, that policy would restrict my ability to use and enjoy an apartment in that building. In accordance with my rights under federal and state fair housing laws I am requesting that you make an accommodation of your ____________ policy and allow me to _____.

Please respond in writing, within ten working days, to my request for the above accommodation.

Thank you for your attention to this important matter.

Signature: ___________________

Date: ______________________

The accommodation requested above by my client, ________________________________is

consistent with her needs associated with her disability.


Signature of Medical Professional


Printed name and title




In federal civil rights laws the definition of disability includes:

“…with respect to a person, a physical or mental impairment which substantially limits one or

more major life activities, a record of such an impairment; or being regarded as having such an


“…physical or mental impairment includes: (1) any physiological disorder or condition,

cosmetic disfigurement, or anatomical loss affecting one or more of the following body

systems: neurological; musculoskeletal; special sense organs; respiratory, including speech

organs; cardiovascular, reproductive, digestive; genito-urinary ;hemic and lymphatic; skin, and

endocrine; or (2) any mental or psychological disorder, such as mental retardation, organic

brain syndrome, emotional or mental illness, and specific learning disabilities.

“…The term ‘physical or mental impairment’ includes, but is not limited to , such diseases and

conditions as orthopedic, visual, speech and hearing impairment, cerebral palsy, autism,

epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, Human

Immunodeficiency Virus infection, mental retardation, emotional illness, drug addition (other

than addiction caused by current, illegal use of a controlled substance) and alcoholism.:

As a medical/social service professional with a knowledge necessary to make such a

determination, I certify that:

___________________________ qualifies as an individual with a disability as defined above.

(name of individual)

(IMPORTANT: Do NOT reveal the specific NATURE OR SEVERITY of the individual’s



Name and Professional Title